Adminstrative Analyst

Posted on Dee TownerPosted in Clerical, Part Time Job

Administrative Analyst

Under general supervision, provides administrative and workflow support to assigned departmental projects and programs; analyzes programmatic practices and procedures and recommends organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative records; fosters cooperative working relationships among Agency departments and acts as liaison with various community, public, and regulatory agencies; and performs related work as required. 

 

# of Positions : One (1) part-time (6 hours/day)

Employment Type : Classified Non-Exempt

Work Year : 12 months/260 days (includes 15 paid holidays)

Salary : 10 salary steps from $41.24-$63.98 hour

(Salary placement is based on years of experience in like position, up to three years of outside experience will be considered, Step 4, $47.74.)

Submit the following items:

  1. Letter of Introduction
  2. Resume ( 3 pages Max)

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Management reserves the right to add, modify, change, or rescind work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job. 
    • Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems. 
    • Performs professional-level administrative and programmatic work in areas such as insurances, management analysis, and program evaluation. 
    • Coordinates assigned departmental programs and projects; monitors activities to ensure compliance with applicable laws, regulations, policies, and procedures. 
    • Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation. 
    • Collects, compiles, and analyzes information from various sources related to administrative, operational, and programmatic issues. 
    • Prepares technical reports, correspondence, presentations, and recommendations based on research and analysis. 
    • Conducts surveys and performs research and statistical analyses on administrative, personnel, and operational issues. 
    • Monitors legislation, regulations, and industry trends that may affect departmental programs and operations. 
    • Serves as a liaison with employees, public and private organizations, community groups, and governmental agencies. 
    • Provides information and assistance regarding assigned programs and services; responds to inquiries, concerns, and complaints. 
    • Prepares Agency Management, Agency Board, and staff reports, resolutions, ordinances, and related correspondence. 
    • Assists in the preparation of requests for proposals, bids, contracts, and agreements and supports contract administration activities. 
    • Maintains accurate records, files, databases, and tracking systems. 
    • Conducts analytical and operational studies; evaluates alternatives and recommends procedural, administrative, and operational improvements. 
    • Assists with the administration of departmental programs, including application review, recordkeeping, and reporting activities. 
    • Assists with special events, community outreach efforts, and public education programs. 
    • Coordinates assigned projects involving consultants, contractors, and external agencies. 
    • Participates on committees, task forces, and working groups as assigned. 
    • Communicates effectively orally, in writing, and through presentations, reports, and statistical summaries. 
    • Performs other duties as assigned. 

SUPERVISORY RESPONSIBILITIES

May supervise staff including Assistant Recreation Coordinator, Activity Lead, seasonal staff.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties.  Administrative duties and responsibilities are essential job functions and requirements that are subject to possible modification to reasonably accommodate individuals with disabilities, to perform the essential functions. Own transportation is required for visits to other facilities and to perform other duties as assigned/needed.

  • Education and/or Experience

    Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 

    Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, economics, political science, or a related field. 

    Two (2) years of responsible administrative, analytical, program management, or related experience, preferably in municipal government or public sector administration. 

  • Language Skills

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must have the ability to write routine reports and correspondence as well as, speak effectively before groups of customers and/or employees within the organization.

  • Reasoning Ability

    Must have the ability to solve problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to read technical information, compose a variety of documents and/or facilitate group discussions; and solve practical problems.

  • Mathematical Skills

    Ability to perform basic math including calculations of fractions, percent’s and/or ratios. Must have budgeting knowledge and understand how to read, create and monitor budgets.

  • Keyboard Skills

    Solid experience and proficiency working with Microsoft 365 products.

  • Other Skills and Abilities

    Must be customer service oriented, accurate, self-motivated, and be able to use time efficiently. Must have strong interpersonal skills and be able to direct and motivate office clerk staff to provide excellent customer service to our internal and external customers.

CERTIFICATES, LICENSES, REGISTRATIONS

Fingerprint & TB Clearance are required prior to start date

Class C California Driver’s License

Mandatory Safety Training (within 4 weeks of hire)

CPR/First Aid Certification (within 6 weeks of hire)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee is occasionally required to stand and walk. High repetitive motion due to high computer usage.
    • The employee must occasionally lift and/or move up to 30 pounds or more. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

OTHER SKILLS AND ABILITIES:

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • The noise level in the work environment is usually quiet when in the office.
    • Program locations, Recreation and other Agency facilities may be noisy with very dynamic movement.
    • Individual may on occasion be exposed to natural weather conditions that may vary from extreme sun to cold, wet rainy and windy conditions.

GENERAL INFORMATION

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of this position. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek assistance as required. Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s services (may include: visitors, employees and other community members)